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Below are the processes reviewed at our annual Residency Coordinator Orientation training. These links will help you with the on boarding of your new residents and fellows.

Hospital orientation is held via Zoom and the dates for orientation are:
  • Wednesday, June 12th
  • Monday, July 1st
  • And for the fellows starting on August 1st – Wednesday, July 24th

ACLS/BLS (Advanced Cardiac Life Support and Basic Life Support) and PALS

The hospital requires that some programs complete ACLS/BLS training and will be contacted directly by Brandi to schedule your trainees. You can find additional information regarding required training on the ACLS/BLS page.

For those programs requiring PALS (Pediatric Advanced Life Support), please contact Brandi Thomas.

Registering for ACLS and BLS renewal

Computer Systems Access

 

Requests for trainee access to applications such as EPIC and Outlook are now submitted through UMMS ServiceNow Portal.

Please visit the Computer Systems Access page for more information.

CVC Training

CVC Training is scheduled for select programs' incoming trainees. GME will reach out to coordinators mid spring to finalize the training schedule.

The following programs must participate in CVC training

  • Anesthesiology
  • Oral Maxillofacial Surgery (OMS) trainees completing their year in Surgery-General
  • Combined Programs: Pediatrics/Emergency Medicine, Internal Medicine/Emergency Medicine, Internal Medicine/Pediatrics
  • Emergency Medicine
  • Family Medicine
  • Internal Medicine
  • Orthopaedic Surgery
  • Otorhinolaryngology
  • Surgery-General
  • Cardiothoracic Surgery
  • Urology
  • Maternal Fetal Medicine

**If you have an off cycle trainee in one of these 12 programs, you must remember to schedule CVC training for them through GME.

Employee Health

Before beginning work at the University of Maryland Medical Center, every employee must schedule a pre-placement health evaluation with Employee Health Services (EHS). The process and required documentation can be found on the Employee Health page. Employee Health Services is located in Room T1R05, next to the first floor Shock Trauma elevators.

EPCS (Imprivata) Enrollment at UMMC

Enrollment for EPCS at UMMC will be done by Medical Staff Services.

In order to prescribe electronically at UMMS—including all outpatient areas—all prescribers will need to be authorized to do so within EPIC.

The provider must authenticate the prescription using two of the following three factors:

  • Something only the provider knows, such as a password.
  • Something the provider is, such as fingerprint biometrics.
  • Something the provider has, such as a one-time password token, which is separate from the device that the provider is using to prescribe. This is obtained on your smartphone.

To do this, all prescribers need to be enrolled in Imprivata, which will requires in-person identity-proofing by authorized person:

  • Medical Staff Services
    110 S. Paca Street
    8th Floor

Before you come, please complete the following steps:

  1. Download Imprivata from the App Store or Google Play Store onto your smartphone. Android 7 or later, or iOS11 or later required.
  2. If new to UMMC, log into a hospital computer using the username and password sent by IS&T. You must change your password in the system before registering for Imprivata.
  3. Bring a government-issued photo ID; either a driver's license or passport.
  4. If you are approved for Suboxone prescribing, confirm that the Medical Staff Office has this information.

Enrollment of each prescriber will take about 5 minutes.

EPIC Training

EPIC training is required for all new hire trainees. The process, scheduling, and timeline for EPIC training are found on the EPIC Training page.

Establishing PGY Levels for Your New Applicants

How to establish PGY levels for new residents and fellows. Please review BEFORE making the offer to an applicant.

Fit Testing

New residents/fellows may self-schedule Fit Testing via this online form. New trainees cannot schedule an appointment until they have their UMMC ID Badge. If there are any issues, please email Consuelo Ochoa, PPE and Fit Testing Center Supervisor, Environmental Health & Safety, at cochoa@umm.edu.

FPI Compliance

This training is now incorporated into the UMMC Annual Training assigned in May/June. The training can be found in UMMS U and is due by September 1st. Employees should use HRConnections to access their UMMS U accounts. View additional information about UMMS U, including a Quick Guide.

GME

The GME page contains the Offer Letter template and Applicant Communication Package. You can also find the Resident Data File, Term File, and links to other documents to assist in the on boarding process. There are also links for your incoming and renewing J1 Visas.

ID Badge

Every employee must have a personal identification badge. View information about the ID badge process and forms.

Badges are made at Security Service Center, NBE47, Monday – Friday, 6 am – 6 pm

Lab Tours

Laboratory Information for Residents and Fellows - Lab process

If you have any questions, please contact:

Diane MacFarlane MLS III HEW
Laboratory Integration Team
410-328-3490
dmacfarlane@umm.edu

Library

Schedule the library orientation with

Nicole Shelawala, M.Eng, MLIS (she/her, they/them)
Research and Education Librarian
School of Medicine
Health Sciences & Human Services Library
Email: nshelawala@hshsl.umaryland.edu

Information on scheduling and the Community System are on the Library page.

Lab Coats and Scrub Access - Linen Services

The process for ordering lab coats, the scrub access form, and current policy on Hospital Owned Scrubs can be found on the Linen page.

Medical Staff

The timeline for credentialing, spreadsheet template, and Welcome Credentialing Letter can all be found here, on our Medical Staff page.

Midtown

The process for onboarding those trainees that will go to the Midtown campus can be found on the Midtown page.

OR Training

Only those trainees who attend the OR will need to be scheduled.

Please contact GME to schedule your trainees.

Marie Wells, Clinical Education Coordinator for Perioperative Services will host a 30 minute virtual training session that will cover; Scheduling Cases, Infection Control, and Safety Compliance.

NOTE: This training is also included in the UMMS U Annual Training Modules. The goal is to provide this critical information prior to OR exposure.

Parking

The process will be sent by the Parking Office by the end of March. You will still need to send the spreadsheet listing your incoming, returning, and graduating trainees.

Parking Office Contact:

Diane Campbell – dcampbell@umaryland.edu

Trainee Accounts

View information on MD-EDRS, CRISP, and PDMP.

Department of Veterans Affairs

All incoming residents need to be credentialed, fingerprinted, and receive an ID badge from the VA. The new process is fully electronic this year. Please visit the Department of Veteran's Affairs page to learn about the process.

VPN Access

For VPN or My Access please use the UMMS ServiceNow Portal.

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