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Medical Staff Office Departmental Contacts

Medical Staff Services/University of Maryland Medical Center/110 South Paca Street, 8th Floor/Baltimore, MD 21201

Main: 410-328-2902/Main Fax: 443-462-5470/Main Email: MedicalStaffOffice@umm.edu

Timeline for ID and Credentialing Process FY26 IMPORTANT!

Graduate Medical Education and Medical Staff Services Timeline for Identification of and Credentialing Process for Residents and Fellows

Timeline for Identification of and Credentialing Process for Residents and Fellows

2025 – 2026 Academic Year

February 24, 2025
Fellowship Program Coordinators who already have the information on their new incoming fellows for July 1st provide Brad Lansinger, Director in Medical Staff Services, with a list containing the fellow names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming fellows for early fellow link sending. (see attached spreadsheet). The fellow will receive an email from service@mdapp.com with a subject line of “md-app”. This will contain a link for the electronic credentialing application. Fellows will receive their links on March 3rd.

March 21, 2025
Program identifies candidates it intends to hire as well as residents/fellows that will be continuing.

March 25, 2025
Residency Program Coordinators provide Brad Lansinger with a list containing the names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming residents. (see attached spreadsheet). The resident will receive an email from service@mdapp.com with a subject line of “md-app” on 3/31. This will contain a link for the electronic credentialing application. Medical Staff Services NO LONGER accepts paper applications.
  
March 31, 2025
Incoming residents will receive an email with the subject line “MD-App: Begin Application for {Provider.Name}”. If they access the link after 24 hours, they will get a message that tells them the link has expired. They should simply go to www.mdapp.com/umms and choose “forgot password”. They MUST use the same email address the original came to and it will automatically issue a new link immediately. They should NOT choose “Request Account”. They will have until April 8th to complete the electronic credentialing application.

April 1, 2025
Program Coordinator submits information about the new candidates AND the returning residents/fellows on the UMMC Resident/Fellow Data File (Excel) to Gwen Bierbower at gbierbower@umm.edu

April 1, 2025
Program Liaison provides new incoming residents/fellows the following link to access Employee Health forms located on the GME Website: https://www.umms.org/ummc/pros/gme/prospective-residents-fellows

April 14, 2025
Program Liaison completes the Term File spreadsheet to identify any resident or fellow who should be removed from UMMC payroll and the effective date that they are to be removed from UMMC payroll and returns to Gwen Bierbower at gbierbower@umm.edu

May 6, 2025
NEW RESIDENTS - Program Liaison submits to Maureen Hyson in GME the signed resident/fellow contract (electronic submission is acceptable)

After May 13, 2025
Any resident changes MUST be forwarded to Gwen Bierbower in GME via email: gbierbower@umm.edu (e.g. additional hires, residents deciding to leave, etc.).
GME does not need to be notified of address or phone number changes. The new resident/fellow will update their personal information in HR Connections as part of their onboarding

Spreadsheet for Medical Staff (Resident & Fellow information for credentialing link)

NPI Enrollment Instructions (Each resident must apply for an NPI number)

To get access to the credentialing website to view trainee documents, please email Brad Lansinger for the login.

EPCS Enrollment at UMMC

Enrollment for EPCS at UMMC will be done by Medical Staff Services.

In order to prescribe electronically at UMMS—including all outpatient areas—all prescribers will need to be authorized to do so within EPIC.

The provider must authenticate the prescription using two of the following three factors:

  • Something only the provider knows, such as a password.
  • Something the provider is, such as fingerprint biometrics.
  • Something the provider has, such as a one-time password token, which is separate from the device that the provider is using to prescribe. This is obtained on your smartphone.

To do this, all prescribers need to be enrolled in Imprivata, which will requires in-person identity-proofing by authorized person:

  • Medical Staff Services
    110 S. Paca Street
    8th Floor

Before you come, please complete the following steps:

  1. Download Imprivata from the App Store or Google Play Store onto your smartphone. Android 7 or later, or iOS11 or later required.
  2. If new to UMMC, log into a hospital computer using the username and password sent by IS&T. You must change your password in the system before registering for Imprivata.
  3. Bring a government-issued photo ID; either a driver's license or passport.
  4. If you are approved for Suboxone prescribing, confirm that the Medical Staff Office has this information.

Enrollment of each prescriber will take about 5 minutes.